This has been disclosed in audit report of financial year 2011-12; sources affiliated with this development told Business Recorder that as per Rule-23 of GFR, Vol-I, "every government officer should realise fully and clearly that he will be held personally responsible for any loss sustained by government through fraud or negligence on his part and that he will also be held personally responsible for any loss arising from fraud or negligence on the part of any other government officer to the extent to which it may be shown that he contributed to the loss by his own action or negligence".
The Project Director, Special Program for Food Security Enhancement of Small Farmers in 1,012 Villages (Crop Maximisation Project-Il Sindh), Hyderabad disbursed loan of Rs 103.948 million to various village organisations through the concerned district offices on fake registrations of village organisations. The management failed to watch the laid down procedures. Thus, the above lapse on the part of management indicates improper watch, and absence of systemic internal controls.
The Project Director, Special Program for Food Security Enhancement of Small Farmers in 1,012 Villages (Crop Maximisation Project-II Sindh), Hyderabad incurred an expenditure of Rs 153.677 million without approval of the competent authority, preparation of contingent bills, deductions of taxes and tendering process.
The management failed to watch the laid down procedures. Thus, the above lapse on the part of management indicates improper watch and absence of systemic internal controls. The Project Director, Special Program for Food Security Enhancement of Small Farmers in 1,012 villages (Crop Maximisation Project-Il Sindh), Hyderabad drew Rs 71.110 million from Government account but the same was not utilised till the close of financial year 2010-11.
The irregularity was pointed out to the department in the months of August, October and December 2011, but no reply was received till the finalisation of this report. The Additional Controller, Weights & Measures Cell (HQ), Karachi purchased vehicle Reg. No GS-9927 for Rs 0.489 million but the vehicle was not available in the office and was being misused in some other office.
This shows improper inventory management system, which resulted in possibility of misuse of government stocks / assets. The Director Information, Agriculture Extension Hyderabad during the financial year 2010-11 incurred expenditure of Rs 8.531 million on advertising without inviting tenders in contravention to above rule, thus the government was deprived of competitive rates.
This was due to failure of the department to follow SPPRA rules, which resulted in non-achievement of competitive rates. The Project Director, Special Program for Food Security Enhancement of Small Farmers (Crop Maximisation Project-II Sindh), Hyderabad incurred expenditure of Rs 2.943 million in 1,012 villages of Sindh without inviting tenders. This was due to failure of the department to follow SPPRA rules, which resulted in non-achievement of competitive rates.
The irregularity was pointed out to the department in the months of August, October amid December 2011, but no reply was received till finalisation of this report. The Cotton Botanist of Agriculture Research Institute, Tando Jam short deposited sale proceeds of wheat Rs 1.243 million during the financial year 2010-11. Due to fewer deposits the government sustained a financial loss of Rs 1.243 million due to weak supervisory and management controls.
The Project Director, Special Program for Food Security Enhancement of Small Farmers in 1,012 Villages (Crop Maximisation Project-lI Sindh), Hyderabad was to be appointed on full-time basis but Director Training (BPS-I 9) was assigned additional charge of the Project in violation of provisions in the PC-I of the project. The project was deprived of the services of a full time Project Director thus the efficiency was compromised.
Management did not observe the rules and procedures, which reflected lack of internal controls amid proper administrative controls. The matter was reported to the department in August, October and December 2011 but no reply was received till finalisation of this report.